Staff Assistant; Department of Microbiology and Immunology

The Department of Microbiology and Immunology in the Jacobs School of Medicine and Biomedical Sciences, University at Buffalo, is seeking a Staff Assistant to provide administrative support to our Chair, Senior Staff Assistant, and faculty.

Responsibilities include, but are not limited to:

• Managing Departmental Seminar Series including updating the calendar, creating seminar notices, arranging airfare and hotel accommodations, submitting catering orders, processing non-employee reimbursements, and submitting honorarium paperwork
• Submitting new and renewal visa paperwork for Department personnel
• Maintaining detailed account reconciliations for startup funds including order approvals and Procurement Card purchases
• Preparing blanket orders and ordering office supplies
• Assisting with annual student awards
• Maintaining Department records including the website, directory, listservs, and HR files
• Managing the Department’s asset inventory
• Coordinating the JSMBS space survey
• Collecting course evaluations and yearly teaching reports
• Scheduling and collecting annual reviews
• Package and university mail pickups
• Submitting room reservations, building access requests, and various facilities forms

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• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.