Clerk Typist Middle School (NYS HELPS)

CHEEKTOWAGA CENTRAL SCHOOL DISTRICT

Middle School Clerk Typist

Assignment: Attendance Clerk

Work year: 10 months

Reports to: Middle School Principal or designee

Position Summary

Performs routine clerical and typing work for the middle school, with primary responsibility for maintaining accurate student attendance records. Assists students, families, and staff and supports attendance procedures under the direction of building administration.

Essential Duties and Responsibilities

Enter and update daily and period attendance, absences, tardiness, and early dismissals in the student information system.

Review teacher attendance submissions and reconcile missing or inconsistent entries using established procedures.

Contact parents or guardians regarding unreported absences and obtain attendance explanations and supporting documentation.

Process late arrivals, early dismissals, attendance passes, and student sign-in and sign-out records; follow procedures for verifying authorized dismissal.

Prepare daily attendance lists, summary reports, and records requested by administrators and other authorized staff.

Refer recurring absences, tardiness, unresolved attendance discrepancies, and concerns about a student's whereabouts to designated staff promptly.

Type attendance letters, notices, forms, and other correspondence using approved information and templates.

Maintain organized attendance files and supporting records; handle student and family information confidentially.

Staff building entrance. Answer telephone calls and emails, assist students and families, provide routine information, and direct questions to the appropriate staff member.

Assist with data entry, filing, copying, mail, and other related school office duties as assigned.

Qualifications and Skills

Meet Erie County civil service minimum qualifications for Clerk Typist, including high school completion and typing coursework or approved substitutions, and applicable appointment requirements.

Accurate typing, data entry, recordkeeping, and routine office computer skills.

Ability to organize daily work, meet deadlines, follow procedures, and manage frequent interruptions.

Clear communication, sound judgment, discretion, and professional interactions with students, families, and staff.

School office or student attendance experience is preferred.